Policy #6 - Competitive Team Operations - Effective 2022-09-09

PURPOSE

The purpose of this policy is to articulate the operational parameters for Timmins Ringette Association competitive teams.

PROCEDURE

The Board of Directors will approve the bench staff for the competitive teams no later than April 15 each year. The Head Coach of a competitive team is responsible and accountable for the operations and commitments of their team until July 31 following the competitive season.

IMPLEMENTATION

1. All bench staff must be properly registered on the RAMP registration system

2. Teams must submit their selection of preferred tournaments no later than September 30

3. The Ice Scheduler, working with the Head Coach will set two hours of tryout time for each competitive team and arrange for the booking of ice time. Each team will collect a sum $40.00 from each player (for two hours of try out ice time) and submit it to the TRA treasurer with receipt duplicates.

4. Coaches and Bench Staff are responsible for ensuring that they have collectively completed all required Ringette Ontario courses by the due dates for that season as verified by the Director of Coach Development.

5. Team Managers are responsible for registering their teams for all approved tournaments paying attention to registration deadlines. Once all registration and acceptance documentation is received from the Team Manager the TRA Treasurer will submit payment as required by the tournament organizing committee.

6. Fundraising:

   1. All fundraising must be approved by the Board in advance of fundraising activities.

   2. Any fundraising efforts must be in reference to the Timmins Ringette Association competitive program.

   3. Individual sponsor Name Bars are not allowed on Timmins Ringette team jerseys or equipment.

   4. The maximum for all competitive team fundraising, including sponsorships and bingo, is $6,000. Increases to this maximum may be approved by the Board of Directors on a case by case basis.

   5. FUNDRAISING MONEY CAN ONLY BE USED FOR ICE COSTS AND PLAYER DEVELOPMENT. THE PURCHASE OF PERSONAL ITEMS SUCH AS APPAREL AND NOVELTY ITEMS IS NOT ALLOWED

7. An initial fee of $250 will be collected from each player at the start of the season to cover the cost of:

   1. Ringette Ontario Ringette team registration fee

   2. Tournament(s) registration fees

   3. Additional ice fees

   4. Bench staff Ringette Ontario fees

   5. Provincial tournament registration fee (if applicable)

8. In January, managers may collect additional fees if needed.

9. All monies collected must be submitted to the Association Treasurer along with a detailed report and duplicate receipts.

10. The purchase of apparel or novelty items for the players or team staff must be coordinated by the Team Manager who will be responsible for ordering and collecting payment from participating team personnel. All monies received must be submitted to the Association Treasurer who will arrange payment to the merchandise supplier(s). Monies raised for the purpose of these purchases are over and above monies required for team operations.

11. Bench Staff are expected to make an effort to contribute to the Timmins Ringette Association either by coaching or assisting a house league team, by helping out with Tournament preparations and events, by assisting in TRA fundraising or by being on the Board.

12. All competitive team players must play House League and participate actively during the Season and are required to pay House League Ringette registration fees. Players that do not participate actively are to be reported to the Board for review with the potential consequence of withdrawal from the competitive program.

13. Competitive team players are expected to help with TRA Season events if required (bunny program, practices, Bring a Friend, Fun Day, Father/Daughter game, challenge cup etc.).

14. Players must wear the TRA competitive uniform when competing on behalf of the TRA competitive program. Team Jerseys will be assigned to each player by the Bench staff, at the beginning of the season with the expectation that if they are needed for house league tournament purposes they will be returned in a clean state temporarily to the Association upon request.

15. If the Association has ice to be considered for return to the City, the extra ice will first be offered to a competitive team for their use. It is understood that sometimes this offer will be presented on short notice.

16. The Association Board of Directors reserves the right to make changes to the competitive team program if such changes are deemed as being in the best interest of the Timmins Ringette Association.