TRA Policy On Player Advancement – May 20, 2015
The following form must be completed and submitted to the TRA should a player advancement be requested. Click on the link to download the form. Completed forms can be sent via email to firstname.lastname@example.org
The most important person in the community sport experience is the PARTICIPANT. The Timmins Ringette Association (TRA) supports the Long Term Athlete Development (LTAD) framework adopted by Ringette Canada. The LTAD framework takes into consideration not only an athlete’s physical capabilities, but also considers their cognitive and social development along with their leadership potential. TRA has a responsibility to ensure the safety and well-being of our young athletes, and to make decisions that are in the best interest of the participant. As such, all decisions regarding player advancement will take into account all aspects of a player’s development.
TRA will abide by the guidelines set out in this policy when considering any requests for player advancement. The policy applies to moving players within the House League program as well as to requests for player advancement at the competitive level with regard to the Provincial teams.
While the TRA STRONGLY PREFERS AND RECOMMENDS that players participate in their age appropriate division, the Association recognizes that from time to time, it may be required to consider the matter of an underage player being permitted to “play up” an age group. Such exceptional circumstances are clearly defined in this policy, along with the decision making process and the evaluation procedure to be applied to each and every case.
In ALL cases, consideration will be given to what is best for the participant(s) and our Association as a whole.
1.0 Circumstances that Warrant Consideration for Player Advancement
The TRA recognizes certain specific situations where player advancement may be considered for both House League and Competitive teams. A request for player advancement may be initiated in three ways:
- By TRA, if player numbers are insufficient to form a team of a particular age division, or to relieve excess numbers in a particular age division.
- By a player/parents when a player’s skills are such that they should or could play at the next competitive level when there is no A or AA level at their own age group.
- By a player/parents when it is believed that a player’s skills are CLEARLY EXCEPTIONAL and the player meets all identified criteria (physical skills, mental & emotional development), including:
- The number of players of similar skill level in both the higher age group and same age group
- The impact on both those teams –positive and negative
- Maturity of the underage player; physical, mental and emotional readiness
- Timing of the proposed move to higher age team
- Potential for future realignment for both age group teams
- Impact on TRA as a whole –for that year and future
In all cases, adherence to the processes outlined for requests, evaluation and decision making must be followed, and clear communication among affected parties is paramount. The decision to move or not move an underage player to a higher age group team must involve all parties (parents, Association Executive and coaches).
The following Sections 1.1, 1.2 and 1.3 further outline the three scenarios outlined above.
1.1 Advancement Request initiated by TRA if player numbers are insufficient to form a team of a particular age division, or to relieve excess numbers in a particular age division.
A decision by the TRA to request a player to play up is one that is not taken lightly. Sometimes parents or coaching staff may feel the calibre of their team could be adversely affected by such a move. Parents, players, and coaches are asked to remember that such a request would be made for the good of the Association as a whole, and to ensure each player has a chance to play on a reasonably sized team.
There will be times when registration numbers are such that the ability to field a team at a given age and division relies entirely on TRA requesting that one or more underage players participate in that division. Asking a player (or players) to “play up” benefits TRA in general, but more importantly, a group of other players who would otherwise be unable to play on a reasonably sized team. Decisions will be made only after consulting with the coaches, players and parents involved.
When players must be advanced to enable a team to be formed at an older age group or to relieve excess numbers at a lower age group, the following guidelines will apply.
- For House League: Association officials will only make such a request when additional players are required to field a team of 9 skaters at that next age level, and that request would not leave the younger level with teams of less than 9 skaters. Requests will always be first addressed to the parents of the player.For Provincial Teams: Every attempt will be made to maximize player involvement at the age appropriate level when forming Provincial Teams. A minimum of 10 skaters is required to form a Provincial level team, and player move ups will only be requested by TRA at the recommendation of the Player Advancement Committee once it is determined that there are insufficient players of the appropriate age and caliber to form a team at that level.
- The Player Evaluation Committee will identify players who could safely play at the next age category
Note: it is understood that from time to time, temporary (game by game) instances of underage players ‘playing up’ an age group is necessary in order for a coach to field a team (e.g. illness, injury, player absence). These types of requests are typically used for House League games, and are in accordance with appropriate TRA, regulations, the request falls outside this policy and shall be left to the interested parties to manage. TRA reserves the right to intervene should a recurring or special circumstance warrant TRA involvement.
1.2 Advancement Request initiated by a player/parents when a player’s skills are such that they should or could play at the next competitive level when there is no A or AA level at their own age group.
This scenario applies to a Novice age player wishing to try out for U12 Petite Provincial team, or in a case where for any given reason, there is not a Provincial team at a certain level that season. When a player wishes to play at the next competitive level, and there is no competitive team for their appropriate age group, the following guidelines apply:
- For Novice aged players, only players in their final year of Novice age will be permitted to try out at the Petite Provincial level subject to the remaining conditions.
- It must be the judgment of the Player Evaluation Committee that based on previous years of play, and overall development, this player stands a reasonable chance of success in trying out at the higher level.
- No underage player may displace an age appropriate player on a Provincial level team if the age appropriate player is within the calibre expected of a Provincial player. The Player Evaluation Committee will make the final recommendation to the TRA.
1.3 Advancement Request initiated by a player/parents when it is believed that a player’s skills are CLEARLY exceptional in relation to other players in her age group and the player meets all identified criteria (physical skills, mental & emotional development)
Situations occur where a player’s skill level causes the player/parent to consider their participation at the next competitive level. (Note that this differs from the above in that there IS an age appropriate team available). It is not the position of the TRA to force a player play at a calibre that is well below their demonstrated ability and the ability of their peers. In this situation, the TRA has developed the following policy guidance and decision making process that applies at both House League and Provincial levels.
- It shall first be determined by the Player Advancement Committee whether the request to move up merits review based on meeting ALL of the following criteria:
- The request has been made in writing by the TRA or an interested party, (See Player Movement Request Form), AND
- The affected player (s) are in the final year of the lower age group, AND
- The affected player (s) first attends the try outs of the lower (age appropriate) age group to demonstrate appropriate superior competitive caliber as determined by the Player Evaluation Committee, AND
- TRA has determined there is a need for a player or more than one player at an older age group in order for a team to be formed at the older age group or to relieve excess numbers at a lower age group or some combination of the two situations.
- If the request merits review, a Player Evaluation Committee made up of former coaches, officials, or past Board members, shall be convened to evaluate. The TRA will compile a list of potential Player Advancement Committee members prior to Provincial Team try-outs and a minimum of three (3) will be called upon to evaluate each request.
- In forming this Player Evaluation Committee, members must be free of real or perceived conflict of interest, specifically, the members should NOT have an interest in the teams affected by their evaluation (e.g. team staff or child involved on either of the affected teams.)
- In rendering a recommendation to TRA, consensus among the Player Advancement Committee is preferred.
- The decision taken by the TRA will:
- Accept the request to allow the player to move to the older division and try out for the team (Provincial)
- Accept the request to allow the player(s) to move to the older division and place the player(s) on a team (House League only)
- Reject the request to allow player movement
- The decision of the TRA will be FINAL and binding on all parties and NOT subject to appeal to the TRA Executive.
- While consideration of the request should be undertaken in a timely fashion, care should be taken to enable all necessary factors to be considered
- While the request is being considered, and with permission of the (and the parents/guardian, the respective player(s) should participate in the older age group tryouts with no obligation on the part of the TRA to grant the request. Prior to the older age group try out, the player must have participated in the try outs for her own age group andn been advanced by the Player Advancement Committee.
- No underage player may displace a Timmins Ringette age appropriate player on a House League or Provincial level team if the age appropriate player is within the calibre expected of her, as further outlined in Section 3.0.
- The athlete’s skill level is clearly superior to that of peers in the lower age division;
- The athlete’s development will benefit greater in the next age division than from being a leader in the lower age division.
2.0 Procedure for all Requests by TRA
A request from the TRA to advance underage players for the good of the association will first take into consideration who can play safely at the next level, followed by a discussion with parents and implementation only with parental approval.
For House League, requests will be made immediately following the season opening 3 on 3 tournament once registrations are in and numbers are confirmed for all age groups
Refer to Section 1.1 for additional information.
3.0 Procedure for all Requests by Another Party (Player / Parent / Coach)
A request from another party shall be in considered in light of the following guidelines:
- The parents/guardian of the affected player(s) shall be permitted to outline their request in writing for consideration by the panel (See Player Movement Request Form).
- The affected coach of the lower age group team should be consulted by the panel (in writing) to assess her/his view of the impact of the player(s) being released from the lower age group.
- The affected coach of the older age group team(s) should be consulted by the panel (in writing) to assess her/his view of the impact of the player(s) being permitted to try out for (or be placed on) the older age group team.
- Athletes that submit a Player Movement Request are required to attend try-outs in their own age division, regardless of the status of their Player Movement Request application. If this procedure is not followed, the request will be denied.
- Considerations (not an exhaustive list):
- Team composition – Ample players of appropriate competitive calibre in the age division the player wishes to leave.
- Team composition – Player(s) moving up should not displace any player of age and competitive calibre at the higher age.
- If the player(s) participates in the tryouts for the older age group as a demonstration of their appropriate competitive calibre ( Provincial level), they should finish the tryouts ranking in the top 50% UNLESS the underage player is not displacing anyone of appropriate age and calibre
- Social factors – age spread, maturity and social issues between the youngest and oldest player on the team
Note: “Appropriate caliber” will be determined by the Player Evaluation Committee
This policy was implemented by a motion of the TRA Board on June 23, 2015.